I was recently invited by Christy O’Flaherty, the City Clerk for the City of Tukwila, to attend a city council meeting. It was during this meeting that Ms. O’Flaherty presented to the Council and Mayor a report about the GET-IT program that was coming to fruition.
GET-IT, which stands for ‘Government Electronic Transparency Initiative’ for Tukwila, brings together information about Tukwila’s development – from 1958 through the present – by combining varied components and media formats into a complete, digitized permit and land use files, enabling 24/7 access by staff and the public to these frequently requested records.
Micro Com Systems in Seattle was the vendor chosen by the city to digitize the majority of the drawings and microfilm that would be imported into the target Laserfiche document management system implemented by City of Tukwila.
Over 1.2 million images were captured and indexed using the permit number to tie the related documents and drawings together for easy access by staff and the public. MCS scanned aperture cards, 16mm and 35mm rollfilm and drawings as well as providing the metadata required to match these documents with their database.
Ms. O’Flaherty stated “GET-IT is successful thanks to in-house technical and records expertise along with continual multi-department collaboration, ensuring the components would be accurately integrated. No other agency has been identified that offers full permit documents, plans and maps available online.”
All of us at Micro Com Systems are very proud to have been of assistance to the City of Tukwila on this project. GET-IT is an excellent example of how an image management project is developed and implemented.
Allow MCS Seattle to assist you with the preparation, digitization, and digital management of your documents. For large volume digitizing of paper records, business records, and for all your document scanning services, please contact MCS in Seattle today! Call us at 206-248-3191.
We would like to introduce you to Joe Bryant, the general manager for Micro Com Systems (Seattle). Joe started in the document imaging business back in 1975 as a courier for Cascade Microfilm in Seattle. As the years went by Joe learned many facets of the business including copy flo printing, onsite filming and darkroom printing before moving to equipment repair. After working for a couple of years helping clients with their printers and microfilm readers he moved upstairs (literally) into equipment and services sales.
Cascade Microfilm was purchased by Ford Graphics which opened up a new type of business for Joe to learn; reprographic services. After two years of reprographics Joe realized he missed the microfilm business so he left Ford to work in sales at Microfilm Service Company. A number of years later he, along with some other MSC employees, left to begin a startup company named American Microfilm. Two years and 100 years of experience later, he moved on to Alpha Information Management.
It was at Alpha that Joe began to learn about digital services and how they could spawn a revolution in the document management industry. Leaving sales, Joe transitioned to digital services support, assisting the sales staff and clients with moving toward this new technology.
In 2000 an opportunity arose to purchase the assets of Alpha Information so Joe contacted his good friends Craig Hollingum and John Ford with Micro Com Systems Ltd. suggesting that this would be a good business opportunity for MCS. They agreed and tagged Joe to be the general manager for the Seattle branch of MCS.
Joe is a staunch Seattle Sounders supporter having season tickets with his wife Debbie since 2009. In his spare time he likes to watch foreign movies, cook and make homemade wine. Joe and Debbie also love to travel whenever possible. He is the proud father of two adult daughters who still live in the Seattle area and a dog named Chavo.
Next time you are rummaging through the storage closet and you come across a roll of old drawings, think about preserving the history. It’s easy and inexpensive to save these drawings before time takes its toll.
Allow MCS Seattle to assist you with your document digitization services. For all your scanning services in Seattle, please contact MCS today! Call us at 206-248-3191.
When I started in the document management business 40 years ago, microfilm was king. What better way to securely backup paper records? It was inexpensive, duplicates could be easily created and it was an exact representation of the original paper document. Really, the only real issue was the cost of the equipment needed to view and print.
Years later, digitizing of paper records became the norm. It cost about the same as microfilming but the real savings were the easy distribution of the images and the fact that everyone had a PC on their desktop which allowed for easy access to the information.
Next time you have some scanning done, ask your vendor about the option of having film generated from your images.
Call us at 206-248-3191.
We all know that company records are difficult to organize and store. Paper is naturally difficult. It is duplicated, shoved in a drawer, stacked on a desk or just plain lost. Why not digitize those records thus making them secure, organized and easy to distribute to all who need them? Let the nature of digital images organize your paper files.
A document imaging service bureau (such as Micro Com Seattle, of course) can be a wonderful resource. A site visit can be the first step where the imaging consultant will find out what your needs are, review the documents and then tailor an imaging solution to meet your specific needs. This valuable information is generally available free of charge. How often can you get so much information just for the asking?
All scanning projects are unique. It is for this reason that there are no set prices or solutions. Take advantage that an information service bureau can give you. Get 2016 off to a good start!