Latest Posts

1. How Can Micro Com Systems Save My Business $$$ Document Scanning Services

   June 22, 2023 12:05 pm Comments Off on How Can Micro Com Systems Save My Business $$$ Document Scanning Services

   There are many reasons why digitizing your records is a good idea but we all know it comes down to money.  The good ol’ greenback is the driving force of any business so let’s explore the ways that having Micro Com scan your records could help your bottom line.

   1. Cost Savings: Maintaining physical records requires significant resources, such as storage space, filing cabinets, and paper supplies. By transitioning to digital records, businesses can reduce or eliminate these costs.
   2. Enhanced Efficiency: Searching for specific information in physical records can be time-consuming and tedious. With digital records, businesses can easily search, retrieve, and organize data using keywords, tags, or filters. This improves efficiency, reduces time spent on manual tasks, and enables employees to focus on higher-value activities.
   3. Improved Collaboration: Digital records facilitate seamless collaboration among team members and departments. Multiple individuals can access and work on the same record simultaneously, eliminating delays and bottlenecks associated with physical file sharing. This enhances productivity, encourages knowledge sharing, and streamlines workflows.
   4. Increased Data Accuracy: Manual record-keeping is prone to human errors, such as misfiling, misplacement, or data entry mistakes. Digital records, on the other hand, can offer data validation and verification mechanisms, reducing the risk of inaccuracies.
   5. Enhanced Security: Physical records are susceptible to damage, theft, or loss due to accidents, disasters, or unauthorized access. Digital records can be protected through robust security measures, such as encryption, user authentication, access controls, and regular backups.
   6. Regulatory Compliance: Many industries are subject to various regulations regarding record-keeping, retention, and data privacy. Digital records provide better compliance capabilities, enabling businesses to implement automated retention policies, audit trails, and access logs.
   7. Disaster Recovery: Physical records are vulnerable to disasters like fire, floods, or natural calamities, which can result in permanent data loss. Digital records can be regularly backed up and stored in secure offsite locations or cloud-based platforms. This ensures that business-critical data can be quickly recovered in the event of a disaster, minimizing downtime and associated financial losses.

   MicroComSystems Seattle Document Scanning Services

   Overall, digital records offer significant business benefits and contribute to cost savings by streamlining operations, improving productivity, enhancing data accuracy, strengthening security, ensuring compliance, and providing disaster recovery capabilities. The upfront investment required for digitization is often outweighed by the long-term financial advantages it brings.  Micro Com Systems will review your current paper-based filing system and show you how your organization can benefit from our scanning services, all free of charge!  

2. A Sense of Normalcy

   May 5, 2022 7:00 am Comments Off on A Sense of Normalcy

   It has been a tough two years for us all. People working from home have had a trickledown effect for companies such as Micro Com Systems. With employees not working out of the offices, paper documents have been a forgotten commodity and the retention and preservation had been put on hold. Now, with people going back into the workplace, we are seeing a renaissance of sorts. Organizations that have not dealt with document retention are now sending us files and drawings once again. I’m seeing requests for proposals where for two years there have been none. I’m feeling optimistic once again about the return of normalcy.

   Seattle Document Scanning Services – Let Us Help You! Bring Back Normalcy

   What does this mean for you, the reader of this post? It means that if you have some scanning that you want Micro Com Systems to perform, you may want to get it on our schedule ASAP. It is our pleasure to assist you all but it is on a first come, first served basis so give us a call at 206-248-3191 and we can discuss your project and get it on the schedule, contact us.

3. Digitize Those Files Business Changes During Covid Pandemic

   September 14, 2021 1:36 pm Comments Off on Digitize Those Files Business Changes During Covid Pandemic

   With this pandemic continuing to change our lives and how we live them, workers continue to do their work remotely. With this we are seeing more need to be able to disseminate paperwork from traditional file rooms to these remote employees. A solution to facilitating this is to digitize those files and make them assessable to requesting workers.

   Micro Com Systems can assist in this type of project. We have the expertise to design a solution that fits your particular needs.

   Contact us for a no cost review of your files and how you use them.

   Together we can create a solution that will make everyone more productive by allowing information to flow to those who need it.

    

4. New Document Scanning Video – MCS Seattle Washington

   April 23, 2021 11:28 am Comments Off on New Document Scanning Video – MCS Seattle Washington

   Micro Com Systems is a full service document scanning company which has been servicing Western Washington for over 20 years. Our new document scanning video offers an inside glimpse into those services and the procedures we use.

5. A message from Micro Com Systems regarding Covid-19

   April 2, 2020 12:53 pm Comments Off on A message from Micro Com Systems regarding Covid-19

   We Are Open For Business During Covid-19

   I am reaching out to let you know that Micro Com Seattle is available to you during these trying times. We regularly check our voice mail and emails should you have a question or concern. Some portions of our business are still functioning due to being a part of the local government’s critical infrastructure so chances are if you call, we will answer. Even though some of us are working please be assured we are following the best safety practices possible.

   We are Here to Answer Your Questions

   Should you want to get a jump on some new scanning projects during this shelter in place, we are available via phone, email or video conference to work out the details so that once the “all clear” comes we can proceed immediately.

   We Look Forward In Working With You

   Be safe, practice distancing and wash your hands often. We will work though this and we look forward to working with you.

   Contact Us

   Joe Bryant General Manager Micro Com Systems Ltd. 206-248-3191 jbryant@microcomsys.com

6. What Is Your Time Worth? Document Scanning

   May 10, 2019 10:18 am Comments Off on What Is Your Time Worth? Document Scanning

   Document Scanning Company in Seattle

   With labor costs constantly rising it is important to reevaluate what the total cost is for handling your organization’s documents the “old fashion way”. Paper really isn’t very efficient. Only one person at any given time can have possession unless it is photocopied and that creates its own type of headache. While that one person has a file another has to wait until it is available. If you have to distribute a document to a number of folks located in another facility you have the added expense of copying and shipping the files. Again, work halts while in transit. And what if someone misfiles pages? They are as good as lost and hours can be wasted trying to track them down. Document imaging can help to minimize these issues.

   Digitalizing Your Company’s Documents – Keep Them Secure

   Digital files have many benefits but some key advantages are its durability and distribution. Let’s say you have all of your files scanned into a PDF format with Word Searchable Text. Once that digital file is created it is never misfiled. Name the file for a unique name or number such as a company name or contract number and place them in electronic folders by year and type of record and you will be able to drill down to what you are looking for. Use the Word Searchable feature and you can find files based on content. Easy to find and always there. You need to distribute a file? Attached it to an encrypted email, Dropbox or secure FTP and it is instantly in their hands for fast collaboration! Because PDF files can be viewed on Mac, PC and mobile devices, it has become the de facto standard for digital records.

   Document Scanning Services

   When evaluating document scanning for your organization please remember to factor in the hard dollar costs of keeping things that “old fashion way” and recognize the soft dollar benefits of digital filing. Contact Micro Com Systems Ltd today for a free quote and assessment of your documents. We will make sure we will have the right solution for your business.

7. LAVA AND OTHER REASONS TO DOCUMENT SCANNING

   June 13, 2018 12:52 pm Comments Off on LAVA AND OTHER REASONS TO DOCUMENT SCANNING

   Importance Of Document Scanning Even During Natural Disasters

   I just got back from Hawaii this last weekend.  The Big Island to be specific.  I know I have talked about it in the past in our blog section but I was reminded last week that document scanning can have other benefits other than quick retrieval.  Scanning your important files can also protect your information from disasters such as water damage, fire or even…..lava!  That’s right, if you scan those files and keep a copy off-site and safe you won’t have to be concerned the next time Madam Pele (or the Pacific Northwest version) decides she wants to create more lava fields. We also have an option should you wish to protect yourself from electromagnetic pulses or EMP’s.  Should the power grid should go down, those of you that had microfilm created from your digital images would still be able to access your data with an eye loop and the good ol’ sun.  This is another service available from Micro Com Systems.

   Seattle’s Document Scanning Company

   So you can see that there are many reasons to scan your files and there are many benefits as well.  Contact us at Micro Com Systems and we can discuss them in more detail.   Mahalo nui loa for reading my blog post!   By Joe Bryant, General Manager

8. We’re Moving — New Address Effective April 1st, 2018

   March 14, 2018 4:34 pm Comments Off on We’re Moving — New Address Effective April 1st, 2018

   Micro Com Systems Seattle is Moving!

   

   EFFECTIVE APRIL 1, 2018

   OUR NEW ADDRESS WILL BE

   5900 4^th Avenue South

   Suite 101

   Seattle, WA 98108

   Phone numbers will remain the same

   If you have any questions or concerns,

   please phone us at +1(206)248-3191 or contact us online.

9. Document Scanning in British Columbia, Canada

   January 8, 2018 10:00 am Comments Off on Document Scanning in British Columbia, Canada

   I took the opportunity to visit our Document Scanning Company in Vancouver, BC office recently and I thought I would make this blog post all about our Canadian cousins to the North.   Micro Com Systems Ltd. recently moved their operations from the city to outside the city limits.  This move allowed them to consolidate their production from three floors to a single floor.  The result is easier tracking of work and more efficient movement.   It’s great to see all of the microfilm scanners gathered together and busy at work.  16mm, 35mm microfilm and aperture cards were all being digitized.  Speaking of film, this office produces 16mm microfilm from digital images so businesses and government agencies can meet their archival requirements.  Believe it or not, there are still great reasons for creating microfilm.  We would be happy to discuss these with anyone that gives us a call.   I have a weakness for old newspapers and with their planetary digital scanner, MCS is currently scanning huge quantities dating back to 60 years plus!  The actual paper for these newspapers were yellowed and brittle but because this scanner does not use any rollers as with traditional document scanners, they can be captured with no risk of tearing.  In addition, the quality of the scans is top notch due to the lack of movement of either the scanner CCD’s or the document itself.  Quality is also increased using post-processing software that creates an image that looks better than the original!  This scanner also can be used with its book cradle.  Scanning of bound books is the specialty of the cradle, eliminating those humps created by the binding.   While I was visiting I took the opportunity to look over the Aabyy For Invoices system that is being used by MCS for capturing images and meta data.  Any company that is paying staff for data entry services should contact us so we discuss how we can capture it all for you using the latest in OCR technology.  Super slick!   And now I have news!  Micro Com Systems in Seattle is also moving!  Stay tuned for details.

10. City of Tukwila Introduces GET-IT

    April 13, 2017 4:15 pm Comments Off on City of Tukwila Introduces GET-IT

    I was recently invited by Christy O’Flaherty, the City Clerk for the City of Tukwila, to attend a city council meeting. It was during this meeting that Ms. O’Flaherty presented to the Council and Mayor a report about the GET-IT program that was coming to fruition.

    GET-IT, which stands for ‘Government Electronic Transparency Initiative’ for Tukwila, brings together information about Tukwila’s development – from 1958 through the present – by combining varied components and media formats into a complete, digitized permit and land use files, enabling 24/7 access by staff and the public to these frequently requested records.

    Micro Com Systems in Seattle was the vendor chosen by the city to digitize the majority of the drawings and microfilm that would be imported into the target Laserfiche document management system implemented by City of Tukwila.

    We Scanned Over 1.2 Million Images for the GET-IT Program

    Over 1.2 million images were captured and indexed using the permit number to tie the related documents and drawings together for easy access by staff and the public. MCS scanned aperture cards, 16mm and 35mm rollfilm and drawings as well as providing the metadata required to match these documents with their database.

    Ms. O’Flaherty stated “GET-IT is successful thanks to in-house technical and records expertise along with continual multi-department collaboration, ensuring the components would be accurately integrated. No other agency has been identified that offers full permit documents, plans and maps available online.”

    All of us at Micro Com Systems are very proud to have been of assistance to the City of Tukwila on this project. GET-IT is an excellent example of how an image management project is developed and implemented.

    Contact MCS Seattle for Your Document Management Services

    Allow MCS Seattle to assist you with the preparation, digitization, and digital management of your documents. For large volume digitizing of paper records, business records, and for all your document scanning services, please contact MCS in Seattle today! Call us at 206-248-3191.