Seattle office: 1.206.248.3191 

Latest Posts

  1. A message from Micro Com Systems regarding Covid-19

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    We Are Open For Business During Covid-19

    I am reaching out to let you know that Micro Com Seattle is available to you during these trying times. We regularly check our voice mail and emails should you have a question or concern. Some portions of our business are still functioning due to being a part of the local government’s critical infrastructure so chances are if you call, we will answer. Even though some of us are working please be assured we are following the best safety practices possible.

    We are Here to Answer Your Questions

    Should you want to get a jump on some new scanning projects during this shelter in place, we are available via phone, email or video conference to work out the details so that once the “all clear” comes we can proceed immediately.

    We Look Forward In Working With You

    Be safe, practice distancing and wash your hands often. We will work though this and we look forward to working with you.

    Contact Us

    Joe Bryant General Manager Micro Com Systems Ltd. 206-248-3191 jbryant@microcomsys.com
  2. What Is Your Time Worth? Document Scanning

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    Document Scanning Company in Seattle

    With labor costs constantly rising it is important to reevaluate what the total cost is for handling your organization’s documents the “old fashion way”. Paper really isn’t very efficient. Only one person at any given time can have possession unless it is photocopied and that creates its own type of headache. While that one person has a file another has to wait until it is available. If you have to distribute a document to a number of folks located in another facility you have the added expense of copying and shipping the files. Again, work halts while in transit. And what if someone misfiles pages? They are as good as lost and hours can be wasted trying to track them down. Document imaging can help to minimize these issues.

    Digitalizing Your Company’s Documents – Keep Them Secure

    Digital files have many benefits but some key advantages are its durability and distribution. Let’s say you have all of your files scanned into a PDF format with Word Searchable Text. Once that digital file is created it is never misfiled. Name the file for a unique name or number such as a company name or contract number and place them in electronic folders by year and type of record and you will be able to drill down to what you are looking for. Use the Word Searchable feature and you can find files based on content. Easy to find and always there. You need to distribute a file? Attached it to an encrypted email, Dropbox or secure FTP and it is instantly in their hands for fast collaboration! Because PDF files can be viewed on Mac, PC and mobile devices, it has become the de facto standard for digital records.

    Document Scanning Services

    When evaluating document scanning for your organization please remember to factor in the hard dollar costs of keeping things that “old fashion way” and recognize the soft dollar benefits of digital filing. Contact Micro Com Systems Ltd today for a free quote and assessment of your documents. We will make sure we will have the right solution for your business.
  3. LAVA AND OTHER REASONS TO DOCUMENT SCANNING

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    Importance Of Document Scanning Even During Natural Disasters

    I just got back from Hawaii this last weekend.  The Big Island to be specific.  I know I have talked about it in the past in our blog section but I was reminded last week that document scanning can have other benefits other than quick retrieval.  Scanning your important files can also protect your information from disasters such as water damage, fire or even…..lava!  That’s right, if you scan those files and keep a copy off-site and safe you won’t have to be concerned the next time Madam Pele (or the Pacific Northwest version) decides she wants to create more lava fields. We also have an option should you wish to protect yourself from electromagnetic pulses or EMP’s.  Should the power grid should go down, those of you that had microfilm created from your digital images would still be able to access your data with an eye loop and the good ol’ sun.  This is another service available from Micro Com Systems.

    Seattle’s Document Scanning Company

    So you can see that there are many reasons to scan your files and there are many benefits as well.  Contact us at Micro Com Systems and we can discuss them in more detail.   Mahalo nui loa for reading my blog post!   By Joe Bryant, General Manager
  4. Document Scanning in British Columbia, Canada

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    I took the opportunity to visit our Document Scanning Company in Vancouver, BC office recently and I thought I would make this blog post all about our Canadian cousins to the North.   Micro Com Systems Ltd. recently moved their operations from the city to outside the city limits.  This move allowed them to consolidate their production from three floors to a single floor.  The result is easier tracking of work and more efficient movement.   It’s great to see all of the microfilm scanners gathered together and busy at work.  16mm, 35mm microfilm and aperture cards were all being digitized.  Speaking of film, this office produces 16mm microfilm from digital images so businesses and government agencies can meet their archival requirements.  Believe it or not, there are still great reasons for creating microfilm.  We would be happy to discuss these with anyone that gives us a call.   I have a weakness for old newspapers and with their planetary digital scanner, MCS is currently scanning huge quantities dating back to 60 years plus!  The actual paper for these newspapers were yellowed and brittle but because this scanner does not use any rollers as with traditional document scanners, they can be captured with no risk of tearing.  In addition, the quality of the scans is top notch due to the lack of movement of either the scanner CCD’s or the document itself.  Quality is also increased using post-processing software that creates an image that looks better than the original!  This scanner also can be used with its book cradle.  Scanning of bound books is the specialty of the cradle, eliminating those humps created by the binding.   While I was visiting I took the opportunity to look over the Aabyy For Invoices system that is being used by MCS for capturing images and meta data.  Any company that is paying staff for data entry services should contact us so we discuss how we can capture it all for you using the latest in OCR technology.  Super slick!   And now I have news!  Micro Com Systems in Seattle is also moving!  Stay tuned for details.
  5. City of Tukwila Introduces GET-IT

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    I was recently invited by Christy O’Flaherty, the City Clerk for the City of Tukwila, to attend a city council meeting. It was during this meeting that Ms. O’Flaherty presented to the Council and Mayor a report about the GET-IT program that was coming to fruition.

    GET-IT, which stands for ‘Government Electronic Transparency Initiative’ for Tukwila, brings together information about Tukwila’s development – from 1958 through the present – by combining varied components and media formats into a complete, digitized permit and land use files, enabling 24/7 access by staff and the public to these frequently requested records.

    Micro Com Systems in Seattle was the vendor chosen by the city to digitize the majority of the drawings and microfilm that would be imported into the target Laserfiche document management system implemented by City of Tukwila.

    We Scanned Over 1.2 Million Images for the GET-IT Program

    Over 1.2 million images were captured and indexed using the permit number to tie the related documents and drawings together for easy access by staff and the public. MCS scanned aperture cards, 16mm and 35mm rollfilm and drawings as well as providing the metadata required to match these documents with their database.

    Ms. O’Flaherty stated “GET-IT is successful thanks to in-house technical and records expertise along with continual multi-department collaboration, ensuring the components would be accurately integrated. No other agency has been identified that offers full permit documents, plans and maps available online.”

    All of us at Micro Com Systems are very proud to have been of assistance to the City of Tukwila on this project. GET-IT is an excellent example of how an image management project is developed and implemented.

    Contact MCS Seattle for Your Document Management Services

    Allow MCS Seattle to assist you with the preparation, digitization, and digital management of your documents. For large volume digitizing of paper records, business records, and for all your document scanning services, please contact MCS in Seattle today! Call us at 206-248-3191.

  6. Meet The Staff: Joe Bryant

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    Joe and Debbie Bryant

    Meet Joe Bryant at Micro Com Systems (Seattle)

    We would like to introduce you to Joe Bryant, the general manager for Micro Com Systems (Seattle).  Joe started in the document imaging business back in 1975 as a courier for Cascade Microfilm in Seattle.  As the years went by Joe learned many facets of the business including copy flo printing, onsite filming and darkroom printing before moving to equipment repair.  After working for a couple of years helping clients with their printers and microfilm readers he moved upstairs (literally) into equipment and services sales.

    Cascade Microfilm was purchased by Ford Graphics which opened up a new type of business for Joe to learn; reprographic services.   After two years of reprographics Joe realized he missed the microfilm business so he left Ford to work in sales at Microfilm Service Company.  A number of years later he, along with some other MSC employees, left to begin a startup company named American Microfilm.  Two years and 100 years of experience later, he moved on to Alpha Information Management.

    It was at Alpha that Joe began to learn about digital services and how they could spawn a revolution in the document management industry.  Leaving sales, Joe transitioned to digital services support, assisting the sales staff and clients with moving toward this new technology.

    In 2000 an opportunity arose to purchase the assets of Alpha Information so Joe contacted his good friends Craig Hollingum and John Ford with Micro Com Systems Ltd. suggesting that this would be a good business opportunity for MCS.  They agreed and tagged Joe to be the general manager for the Seattle branch of MCS.

    Joe is a staunch Seattle Sounders supporter having season tickets with his wife Debbie since 2009.  In his spare time he likes to watch foreign movies, cook and make homemade wine.  Joe and Debbie also love to travel whenever possible.  He is the proud father of two adult daughters who still live in the Seattle area and a dog named Chavo.

    Contact MCS Seattle for Document Scanning Services

    Next time you are rummaging through the storage closet and you come across a roll of old drawings, think about preserving the history.  It’s easy and inexpensive to save these drawings before time takes its toll.

    Allow MCS Seattle to assist you with your document digitization services. For all your scanning services in Seattle, please contact MCS today! Call us at 206-248-3191.

  7. Preparing for the Zombie Apocalypse

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    Archive Document Preservation for the End of Days

    Do you believe as I do that soon the world will be covered by flesh eating zombies?  It must be true since there are so many zombie movies and TV shows.  What?  It’s make believe?  Well then, since I have your attention, let’s talk about other types of disaster planning. There are many types of disasters besides zombies that can create havoc for businesses and organizations. Earthquakes, tornadoes, fire and even bursting pipes can destroy valuable and historic records.  Everyone should be prepared on a personal level for such events but have you thought of your records? A document imaging service bureau (such as Micro Com, *wink*) can help in digitizing your critical business documents.  The great thing about digital records is that they can be copied and stored in many different locations as well as in the cloud.  No matter the disaster, your records would be available once it is possible to resume business. Then again, that whole zombie thing could happen and who’s to say that they don’t like a tasty file folder or engineering drawing now and then?  Be prepared!

    Contact Micro Com Seattle for Document Scanning Services

    Protecting your files for the end of days might be a large job, so you can count on MCS Seattle to assist you with your document digitization services. For all your scanning service needs in Seattle, please contact MCS today! Call us at 206-248-3191.
  8. A History Worth Keeping: digitize your large format drawings

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    History Worth Keeping

    There are many reasons to digitize your large format drawings.  Sometimes it is for easy distribution.  It doesn’t get any easier than emailing a drawing rather than obtaining a copy and sending it FedEx.  Other times it may be because it is mandated by a government agency.  Then there is the sentimental reason.  Sometimes we are asked to scan large format drawings for historical reasons.

    Artists drawings of lighthouses

    We recently scanned drawings of lighthouses from all around the United States.  Seeing the architect’s vision for one of these beauties as they first envisioned them is quite interesting.  These artists conception of lighthouses from over 100 years ago makes you pause and appreciate both the beauty and functionality.  These monuments to the sea are still standing today!

    8 feet long

    We have scanned other notable drawings over the years.  We have digitized drawings of ships where the paper was over 8 feet long (not easy to do!).   We have seen the plans for bridges, bungalows and brew houses (the 3 B’s).   Old newspapers are also very popular for digitizing.

    Contact MCS Seattle for Large Format Scanning Services

    Next time you are rummaging through the storage closet and you come across a roll of old drawings, think about preserving the history.  It’s easy and inexpensive to save these drawings before time takes its toll. Allow MCS Seattle to assist you with your large format digitization services. For all your scanning services in Seattle, please contact MCS today! Call us at 206-248-3191.
  9. The Real Story About Document Preparation

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    Document Scanning Preperation Services Seattle

    How to Prepare Documents for Scanning & Digitization

    When I am speaking with potential clients about the process of document scanning and digitization, many balk at the prospect of paying an imaging service bureau to perform the document preparation. Their thought is that they could easily pull some staples, put the pages in a box and they have magically saved themselves hundreds, even thousands of dollars. If only it were that easy! Most lay people don’t understand what document prep is or how vital it is that it be done correctly.

    Proper Document Prep for Scanning

    When we perform doc prep (as we call it in the biz) our main focus is to have the pages scanner ready. This means everything from pulling staples to unfolding pages but it also means smoothing dog-ear corners, rolled edges and orienting the pages correctly. It can also include verifying the order of the documents and inserting cover sheets with bar-codes embedded to streamline the metadata component of the project. We even take the time to smooth out the staple holes once the staple is removed so that it doesn’t cause feed errors. What I am getting at is that doc prep is much more than pulling staples!

    In-house Document Prep before Digitization

    Can an organization perform their own document prep? Sure, with guidance and training. We have a few clients that have mastered the skill but it didn’t happen overnight. Many times we have had clients that took the time to do the prep only to find out that we had to re-prep the documents because their work didn’t meet our standards. It’s all about having quality, well trained people to perform the work. That’s what an imaging service bureau gives you.

    Contact MCS Seattle for Document Scaning Services

    Allow MCS Seattle to assist you with the preparation, digitization, and digital management of your documents. For digitizing paper records, business records, and for all your document scanning services, please contact MCS in Seattle today! Call us at 206-248-3191.

Micro Com Systems

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Micro Com Systems Washington Ltd. Does not discriminate in employment or the delivery of services and resources on the basis of age, sex, race, creed, color, sexual orientation, or national origin, or the presence of any physical, mental or sensory disability.

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Micro Com Systems
5900 4th Avenue South, Suite 101
Seattle
Washington
98108
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